February 2024 Meeting Minutes

 

HOA Meeting February 22, 2024

 

In attendance:

 

Officers

President: David Black 

Vice President: Rick Chapman 

Treasurer: Nancy Rollins 

Secretary: Kristen Black 

 

Arc Committee

Gerry Austin 

Dave Black

Jason Jablonski

 

Board of Directors

Caitlyn Ehli

Olwyn Lintecum

Jason Jablonski

 

Call To Order — Dave Black

 

Treasurers Report-   83 homeowners have paid their dues in full. Ten homeowners owe dues for 1 year or more. One home has a lien filed against it. The HOA should receive the dues for the property for sale on Parkington Place when the sale is completed. Money has been saved by not watering the park and only having landscape maintenance as needed. The HOA had a net profit of $1, 428.82 for 2023. Report Approved.

 

Beneficial Ownership Information Report: Effective January 1, 2024, business entities formed or registered prior to 1/1/2024, must file an initial beneficial ownership report with the US Treasury before 1/1/2025. For this report, a ‘Beneficial Owner’ must be established. Based on roles and responsibilities it was proposed that our Treasurer and Registered Agent, Nancy Rollins, be named our HOA’s ‘Beneficial Owner’. The Board of Directors approved. 

 

Treasurer recommended no new HOA dues increase this year. This was approved by the Board of Directors.

 

Park Report: Nothing at this time. 

 

HOA Picnic: Wednesday, August 7^th.

 

Next meeting will be July 18^th at 7 pm. 

 

Meeting closed 

 

October 2023 Minutes

HOA Meeting October 24, 2023 

 

In attendance: 

 

Officers 

President: David Black  

Vice President: Rick Chapman  

Treasurer: Nancy Rollins  

Secretary: Kristen Black  

 

Arc Committee 

Gerry Austin  

Dave Black 

Jason Jablonski 

 

Board of Directors 

Caitlyn Ehli 

Olwyn Lintecum 

Jason Jablonski 

 

Call To Order — Dave Black 

 

Treasurers Report-   82 homeowners have paid their dues in full. Eleven homeowners owe dues for 1 year or more. One home has a lien filed against it. The lease-to-own properties are now current with their dues. The property currently for sale on Fircrest is up to date with its dues. The HOA should receive the dues for the property for sale on Parkington Place when the sale is completed. Money has been saved by not watering the park and only having landscape maintenance as needed. It is expected that more visits will be needed to maintain the park this fall due to growing grass and leaves falling. A discussion will be needed in January regarding an increase in dues. The HOA will be required to pay Federal Income Tax on its CD. It is taxed at 30%.  Motion to accept the report as read. Approved. 

 

Park Report: Nothing at this time. Will have something to discuss at the next meeting.  

 

Next meeting TBD. 

 

Meeting closed  

04 August annual meeting

 

04AUG21

  CONIFER PARK #6 HOA ANNUAL MEEETING AT THE PARK

21 Home Owners in attendance

Officers present

David Black President
Nancy Rollins Treasurer
Jason Jablonski Secretary 

Architecture Committee present
Gerry Austin
David Black
Jason Jablonski

Board Members present
Caitlin Ehli
Ken King
Joseph Beverage

Call To Order 1900

President David Black welcomed everyone, described the boundaries of the HOA and what the purpose of the HOA is about.  Also introduced all current members of the HOA Officers, Board Members and Architecture committee.

Treasurers report given by Nancy Rollins.

January 1 thru August 3, 2021

Detail Income Expense Totals Bank Balance

Checkbook Balance 1/1/2021

18 Month CD @ .45 APY due 6/11/2021 (interest paid quarterly)

Income

Expenses

Checkbook Balance 8/3/2021

18 Month CD @ .20 APY due 12/11/2022 (interest paid quarterly)

HOA Assessment Status 8/3/2021

4,942.87

4,343.02

Assessment Income

HOA Assessments 2021 5,777.68

HOA Prior Years, Interest, Fees received 2021 1,368.69

HOA Assessments Future 2.44

Total HOA Assessment Income 7,148.81

Bank Interest: 18 Month CD @ .45% due 6/11/2021 9.76

Total Bank Interest Income 9.76

Total Income 7,158.57 7,158.57

Operating Expenses

Annual Meeting Expense 0.00

Insurance: Liability, Director & Officer, Fidelity Bond 1,942.10

CC&R Enforcement 29.50

Lien & Lien Release Expenses 209.00

Newsletter 27.68

Postage, Supplies, Bank Charges, Miscellaneous 122.80

PO Box & State Registration 10.00

Total Operating Expenses 2,341.08

Park Expenses

Electric Service 43.00

Park Improvements 0.00

Landscape Monthly Maintenance + Repairs 2,174.01

Water: Meter Flat Rate & Usage 657.14

Total Park Expenses 2,874.15

Total Expenses 5,215.23

Net Income/Loss 1,943.34

6,876.45

4,352.78

Total Funds Available 11,229.23

93 Members @ 68.00 = $6,324.00 Annual Income

2021: 1 @ 68 + 3 @ various amounts 238.20 1 with ARC Special Assessment

2020-2021 + interest: 2 @ various amounts 638.32 1 with ARC Special Assessments

2019-2021 + interest: 2 @ 228.20 456.40

2017-2021 + interest: 1 420.23

Total Due from 9 Homeowners 1,753.15

Prepared by

 

Introduction of the park committee. Explained the missing park benches.

Elections:

Board position 2024 this position was to fill Caitlin Ehli spot.  First voted to fill Ken Kings position this was in error.  Caitlin Ehli was nominated by Rick Chapman, 2^nd by Jessica Beverage.  No other nominations were received. Motion for unanimous consent was made by Gerry Austin, 2^nd Jason Jablonski. Unanimous consent given for election. Caitlin Ehli duly elected for Board Member position

Office of President: Dave Black was nominated by Rick Chapman 2^nd by Caitlin Ehli. No other nominations received. Moved for Unanimous Consent to elect Dave Black as President.  Motion granted. Dave Black duly elected by Unanimous Consent to the office of President.

Office of Vice President: Ken King nominated Alisha Hussey for VP.  2^nd by Rick Chapman.  No other nominations given. Motion for unanimous consent. Motion approved.  Alisha Hussey duly elected as Vice President by Unanimous Consent.

Office of Treasurer:  Gerry Austin nominated Nancy Rollins as Treasurer, 2^nd by Caitlin Ehli.  No other nominations received.  Motion for electing Treasurer by Unanimous Consent. Motion Carried. Nancy Rollins was duly elected Treasurer by Unanimous Consent.

 

Office of Secretary:  Jessica Beverage nominated Jason Jablonski for Secretary.  2^nd by Gerry Austin.  No other nominations received. Motion to elect Jason Jablonski as Secretary by Unanimous Consent. Motion carried.  Jason Jablonski duly elected as Secretary by Unanimous Consent.

Elections closed.

New Business:

One member inquired about the park and possibilities of selling the property county.  Discussion was had regarding the exact size of the property involved(1.71 acres).  And how would need 2/3 of the home owners to agree to the land transaction.  Was also pointed out that the HOA/Home owners would not be able to receive payout for property.

Brought up about an LLC purchasing property for Lease to own customers and wondering if there was anything in CC&R’s regarding legality.  Gerry Austin pointed out that according to our CC&R’s that there is no rule stating the limitations of LLC’s purchasing property.  It was also pointed out that HOA’s do not have the power to “pick and chose” who is allowed to purchase/move into their areas. 

 

Good of the Order:

President reminded everyone the importance of having a will incase something bad happens.  There are two properties where someone passed and did not have a will. The houses stayed in a state of disrepair for up to 5 years.

Drawing for $25/$50 gift card

$25 awarded to Black family

$50 awarded to Chapman family

 

Date set for next annual meeting 03 August 2022 630 pm for food meeting at 7 pm.

Meeting closed 1945

June 2 meeting minutes

  

2 june 2021

In attendance via zoom

Officers
David Black Pres
Alisha Hussey Vice Pres
Nancy Rollins Treasurer
Jason Jablonski Secretary

Arc Committee
Gerry Austin Arch Committee
Dave Black
Rich Chapman

Board Of Directors
Caitlyn Ehli
Joseph Beverage

Call To Order — Dave Black

Treasurers Report-  77% of homeowners paid their annual dues.  Requested Lien filed on lot that has not paid annual dues since 2017. Board members voted send letter for notification of filing lien.  If Owners have not made attempt to pay back dues by annual meeting lien will be filed on the property. Owner next to park to speak to landscaper trimming the black berry bushes growing over the fence.  Motion to accept the report as read. Approved.

Arc report: updated about two properties where special assessment were voted on.  No response from either Homeowners.  One of the homeowners did receive the notification from the Post Office that letters were delivered. Arc letter were dated 14 April fine of $100 for roof properties if no action taken by 16May.  Proposal to move forward in special assessment process. Board members present voted unanimously yes.   Other property was fined $100 given no action from last notification there was a deadline given of 31 May21.  New assessment being proposed of $200 for violation of article 14 Arc unanimously voted to move forward with fines. Board members present voted unanimously. New complaint from neighbor regarding Rats coming from same property. 

Annual Picnic: speaking about having it in person.  Need to investigate how to do food. Will have to reconvene in July to speak about how to proceed with food. As it stands right now only food that is pre-wrapped. 

Next meeting 22 July 21 1830 via Zoom

Meeting closed 1820

 

HOA Meeting 10 Feb  2020

Called to order 1836

In attendance: via zoom

Officers
David Black Pres
Nancy Rollins Treasurer
Jason Jablonski Secretary

Arc Committee
Gerry Austin Arch Committee

Board Of Directors

Ken King
Caitlyn Ehli
Joseph Beverage

Call To Order — Dave Black

Treasurers Report-  See Below.  Approved by all

3. Old Business

Park Committee benches not removed. Will have them stay put until unusable.

Need to order signs and small bag dispenser. Caitlin will take for action.

 4. New Business

cost of living increase of dues talked about.  HOA can raise 1.6% per.  Treasurer propose to not increase dues. motion proposed and carried that dues will not increase for 2021. Dues stay at $68 for 2021.

 Treasurers report

Next meeting 07 April 6:30 pm.

Meeting closed 730 pm

Conifer Park #6 HOA

Treasurer’s Report

Nancy Rollins February 10, 2021

Status of Annual Assessments - Due on 3/31/2020

• 83 owners have paid their 2020 Assessment = 89%

• 10 owners owe for 1 or more years:

• for 2020 1 @ 68 + 3 @ various amounts including 1 ARC Assessment

• for 2019-2020 4 @ various amounts including 1 with lien fees

• for 2018-2020 0

• for 2017-2020 1 @ 314.49

• for 2016-2020 1 @ with lien = 663.39

• Total past due (including liens) = $1,979.47

• The owner who set up a “payment plan” in 2020, completed payments this January

• We still have outstanding Liens which were filed on two properties on Oct 1, 2019

• The title company sent a check for $72 to cover 2021 dues for a property sold in

December; I will record the difference as credit towards 2022 dues.

Expenses

• Park Improvements:

• Still need to buy new signs + mutt mitt dispenser & bags

Set 2021 Assessment Amount

• Bureau of Labor Statistics changed the Geographic Structure for Consumer Price

Index (CPI) in 2018. The Seattle-Tacoma-Bremerton CBSA (Core Based Statistical

Area) has been updated to Seattle-Tacoma-Bellevue, published bimonthly in even

months. The metropolitan area covers King, Pierce & Snohomish counties.

• The CPI change was 1.4% or 1.6% depending on which report is used.

• The CC&R's restrict change to "no more than" the CPI change for the prior year.

If we vote to change the "dues" for 2020, the maximum increase would be

@1.4% $68.00 +0.95 = $68.95 @ 1.6% $6.00 + 1.09 = $69.09

• I do not recommend an increase this year.

If all owners paid, our income should be $6,324

• Please note that we had a net profit in 2020 of $553.30

• We collected $1,140.51 for prior years assessments, interest and fees

• We also received $72.32 in “future” assessments and $20.00 ARC Special

Assessment.