Conifer Park HOA Annual Meeting

August 1nd, 2018 @ Conifer Park HOA Park

17 Homes represented, all owners

Call to order @ 6:34 - Jason Jablonski

Welcome and Introduction of Officers

Treasurers Report

• CD value Increased with Interest rate increase
• 18 homes not current

• Question on whether to lien or not
• 7 only owe for 2018
• Accumulates year after year
• 1st notice is mailed in February
• 2nd notice is mailed in May/June
• 3rd notice is delivered with the picnic invitations

Drawing for $25 Gift Card

• Bruce Dwyer

ARC

• Who we are.
• What we do.
• Areas of Concern:
• Lawn Parking
• Ongoing Issues are addressed but the neighborhood as a whole does not nor should not know specifics.  Know we are doing our best to be respectful
• Roofs
• Trash
• Improvements:
• Fences, Painting, Parking strips
• Email or call any ARC member
• Drains
• No Chain Link Fences
• Fire Pits
• Please be responsible and adhere to the burn codes
• Driveway replacements need to be approved.
• Saxon Replacement
• County issue, complaints need to be made via the County website or call.

Stop Signs:

• What they are and why they are there

Board Member (2021 Position)

• Gerry Austin nominates DeShawn Dixon
• Deshawn Dixon nominates Brandon (?)
• Brandon (?) declines nomination
• Gerry Austin moves to unanimous consent
• Deshawn Dixon is elected by unanimous consent

Good of the HOA (New Business)

• Park Makeover
• New Signs
• New Fence
• Move for a formation of a Park Improvement committee by Gerry Austin
• Seconded by Dave Black
• Committee Members are:
• Caitlyn Ehli Deshawn Dixon, Dawn Davis, Rick Champan, Cammy Mills and Bruce Dwyer
• Committee will focus on:
• Making the park better
• Exploring a Big Toy
• Move to Close formation of committee by Dave Black
• Seconded by Gerry Austin

Drawing for $50 Gift Card

• Nhut Bui

Secretary

• Dave Black nominated by Rick Chapman
• Caitlin Ehli nominated by Deshawn Dixon
• Dave Black withdrawals nomination
• Gerry Austin moves to unanimous consent
• Caitlin Ehli elected by unanimous consent

Treasurer

• Gerry Austin nominates Nancy Rollins
• Gerry Austin moves to unanimous consent
• Nancy Rollins elected by unanimous consent

Vice President

• Dave Black nominated by Caitlin Ehli
• Bruce Dwyer nominated by Jana Sanders
• Dave Black wins 9 - 7 via secret handwritten ballot

President

• Jason Jablonski nominated by Dave Black
• Gerry Austin moves to unanimous consent
• Jason Jablonski elected by unanimous consent

Schedule Next Years Meeting

• Jason Jablonski moves to move dinner to 6:30/ Meeting at 7:00
• Seconded by Dave Black
• Voice vote affirms that next years meeting will be at 7:00 with dinner at 6:30

Move to close by Rick Chapman at 7:19

• Seconded by Gerry Aution

Closed at 7:20

June 20th, 2018 Board Meeting Minutes

June 20th, 2018 Board Meeting Minutes

Attendees 

Richelle Sherwood, Dawn Davis, Jason Jablonski, Nancy Rollins, Betty Boker, Ken King

Call to order 7:11 Jason Jablonski

Treasurers Report;

Status of Annual Assessments
       Second Notice - Past Due statements were mailed on June 4th
       9 of our 93 owners owe for only 2018  @ 65.00
       11 owners still owe 2018 and for prior years:
           5 owe for 2017 & 2018    (4 @ 136.68, 1 @ 115.40)
           5 owe for 2016 -2018  (4 @ 215.17. 1 @ 210.59)
           Lot 47 owes for 2015, 2016, 2017 & 2018 @ 304.22
           On June 20, 2017 we had 26 owners past due, so this year is a bit better.
         Lot 82 paid 85, instead of the 65 due - I applied as a credit for 2019
          Lot 74 made the check payable to me, so I endorsed to the HOA & kept copies
Properties Sold
   Title inquiries for 4 properties this spring - all sold
   Lots 8, 71, 75, 80
Our Park on Fircrest
    I spoke to Fred, the owner of Progressive Landscapes on June 5, and also sent a letter with our          payment for May.
 Told them to turn on the sprinkler system & asked if watering twice a week would be sufficient;      watering should be at night or very early in the morning.
 Reminded them to remove the blackberry vines from the shrub border.
 Pending - buy a picnic table to replace the decayed wood table removed in 2016
 Is there any progress to report?
Insurance expenses:
 Directors & Officers Liability - no bill received yet, but it will be due before August 11
 Fidelity Bond is $170.10  due before August 14
 General Liability policy - no bill yet, but expect $250.00 again, due before August 11
Filing fee for a lien increased $25

Old business 

Picnic table
   Who is going to buy?
   Do we need to replace?
   Table the decision to replace the table with an agenda item at the annual meeting to gauge interest                                from the community

New business 

Annual Picnic

   Date: Wednesday August 1st

   Eat at 6, Meeting at 6:30

   Flyers

      Zack

      Jason and Dave will distribute

   Shopping

      Do we need as much as we bought

     Black's shopping 

Officers Open

    Betty not running for re election

Move to Close 8:16 Dave

November 7th, 2017 Board Meeting

Board Meeting November 7th, 2017 Tuesday November 7th, 2017 Attendees: Dawn Davis, Betty Boker, Jason Jablonski, Dave Black, Nancy Rollins, Richelle Sherwood, Gerry Austin Call to Order 18:37 Jason Jablonski  Financial Report Status of Annual Assessments  Second Notice - Past Due statements were mailed on June 21st  Reminder Notices were hand delivered to resident owners before the picnic  8 of our 93 owners owe for only 2017 (7 @ 64 & 1 @ 45)  5 owe only 2016 & 2017 (4 @ 134.56, 1 @ 129.99)  Lot 47 owes for 2015, 2016, 2017 = 213.59  Lot 57 Foreclosure: Paid in full 845.48 at closing; Release of Lien filed 11/2/17  Total assessments past due = 1,374.82 from 14 owners Our Park on Fircrest On 10/8 Nancy wrote a second letter to Progressive about the blackberry vines taller than the shrubs, and also asked that the water be turned off • Had to call Richard on 10/26 to again request water be turned off  Pending - buy a picnic table to replace the decayed wood table removed last year Is there any progress to report? Income vs Expenses  As of November 6, we have a year-to-date net loss of 30.97 • We can expect the following expenses before year end: Landscape for November @ 272.50 (December’s bill will arrive in January) West Sound Utility District: November & December = 105.60 (+

water?) Post Office Box renewal @ 106.00 or more Nancy expect our annual net loss will be at least 515.00, even after collecting on the 2015 lien plus dues & interest for 2016 & 2017

Nancy is not advocating an increase in the assessment - just want you to be aware of our financial situation. Old Business Board has appointed Dawn Davis to research on a new picnic table Speed Bumps Betty will ask county to do another survey and predetermination for cause to pursue the raising of funds. Predetermination will help guide the discussion on whether to pursue the special assessment. New Business

Christmas party and light contest? Saturday the 23rd Davis bringing the hot chocolate Dave will add to Facebook Reminder to check smoke detectors Dave will put on Facebook  Santa Runs? Email blast needs to be rebuilt  CCnR Fire Pit regulations? Good of the Order Move to close 19:56 Move to close, Dave, Seconded Betty.

Annual Meeting Minutes

Conifer Park HOA Annual Meeting

August 2nd, 2017 @ Conifer Park HOA Park

19 Homes represented, all owners (no renters this year)

Call to order @ 6:32 - Jason Jablonski

Welcome Everyone - Jason Jablonski

Introduction of Members - Jason Jablonski

Treasurers report - Nancy Rollins

HOA Assessment Status 8/1/2017                                                

93 Members @ $64.00 = $5,952.00 Annual Income                                        

2017 only  11 @ 64 &  1 @ 45        749.00                        

2016 & 2017 + int  4 @ 134.56 + 1 @ 129.99        668.23                        

2015, 2016, 2017 + interest: 1        213.59        Lot 47                

2011 to 2017 + interest + lien fees        845.48            Lot 57 Lien filed 7/24/15 - Owner died                

        Total Due from 19 Homeowners        2,476.30

Explanation of the lien process - Nancy Rollins

Speed Bumps Proposal -- Betty Boker

2 speed bumps proposed along Fircrest         between Conifer Park and Aspen

Must have the money up front to work with the County

Not just HOA, also any street that touches Fircrest

$33 a house, one time assessment of the HOA.

Proposal to sent letters requesting an advisory vote

Vote to sent letters asking for Advisory Vote

Move to vote -- Gerry Austin

Seconded -- Dave Black

14 Yays

0 Nays

5 Abstains

Neighborhood Watch and when to call 911

Several homes have installed cameras, strongly encouraged for other households

To form a Neighborhood watch

Quarterly meetings

Actual organization with the Sheriff

Get a sign

See something suspicious call 911, Sheriff will determine the threal level and if deputies need to be dispatched

There is an existing Conifer Park Neighborhood  watch Facebook group, that does not appear to be an actual Neighborhood watch but it a great 

ARC

Concerns over tenants

Dogs

Must be on leash

Waste must be picked up and disposed of

Improvements that need approval

Exterior Paint

Fencing

Purpose of the ARC is to ensure compliance and to help keep the neighborhood warm and welcoming. 

Letters are the only recourse for enforcement of reported violations.  ARC will respond if the Homeowner wants to work with the ARC

Good of the Order:

Christmas Light Contest

Elections

Board of Directors Position 3

Bruce Dwyer nominated by Jana Sanders

Seconded by Gerry Austin

Richelle Sherwood nominated by Dave Black

Seconded by Dawn Davis

Move to Close by Dave Black

Richelle Sherwood won the position 9 - 7

Treasurer

Nancy Rollins nominated by Gerry Austin

Seconded by Sally Loree

Move  to close by Dave Black

Gerry Austin Seconded

Move to unanimous consent by Gerry Austin

Approved

Secretary

Dave Black nominated by Nancy Rollins

Seconded by Gerry Austin

Move to unanimous consent by Gerry Austin

Approved

Vice President

Dawn Davis nominated by Betty Boker

Seconded by Kristen Black

Move to close by Dave Black

Move to unanimous consent by Gerry Austin

Approved

President

Jason Jablonski nominated by Kristen Black

Seconded by Dawn Davis

Move to close by Dave Black

Move to unanimous consent by Gerry Austin

Approved

ACE Gift Card drawings

$50 to the Austins

$25 to the Rollins

Open Floor

Move to Close by Dave Black @ 7:28

Seconded by Dawn Davis

Board Meeting Minutes 6/28/2017

Attendees: Ken King, Gerry Austin, Dave Black, Nancy Rollins, Betty Boker, Dawn Davis

Call to Order 7:10 Dawn Davis

Reading of last minutes

Move to accept, seconded by Nancy

• Treasurers Report

Conifer Park #6 HOA

Treasurer’s Report

Nancy Rollins June 28, 2017

Status of Annual Assessments

• • Second Notice - Past Due statements were mailed on June 21st 
• • 18 of our 93 owners owe for only 2017 (17 @ 64 & 1 @ 45)
• • 5 of owners still owe for 2016 & 2017, with 2 also owing for prior years:
• • 5 owe only 2016 & 2017   (4 @ 134.56, 1 @ 129.99)
• • Lot 47 owes for 2015, 2016, 2017 
• • Lot 57 owes 2011-2017 - lien was filed on 7/24/15 - owner died 8/12/15

      Original Foreclosure auction cancelled

      Son had house fixed up to sell, current “sale pending” per Google search

      New Foreclosure notice with auction date of Sept 15, 2017

• • Lot 3 - Title company paid after seller had finally paid the assessment in May

No response from Title company re dupe payment, so I applied to 2018 dues 

• • Lot 80 Problem: “no mail receptacle” return of 1st notice
• • In March I hand delivered to a man as he was leaving the house (he said the owner “Robbin Ray Harper” was not home)
• • County Auditor tax statement has SE Carmae Drive mailing address, so I sent 2nd notice there - Returned “not deliverable as addressed, unable to forward”
• • I’m not willing to climb the very steep driveway & too many steps to try to hand deliver again - suggestions?

Our Park on Fircrest

• • Progressive Landscapes replaced sprinkler system rusted check valves last week
• • Total cost with tax $708.50  
• • Richard (from Progressive) said he’s instructed the crew to remove the blackberry vines in the hedge, not just trim the tops of the vines!
• • Pending - buy a picnic table to replace the decayed wood table removed last year
• • Is there any progress to report?
• • Question - who will remove broken limb that’s hanging over the hedge into lot 45?

Insurance expenses:

• • Directors & Officers Liability will be $1,296.00 ($36 higher) due before August 11
• • Fidelity Bond is $170.10  due before August 14
• • General Liability policy - no bill yet, but expect $250.00 again, due before August 11

Total estimated insurance/bond expense = $1,716.10

Lot 71

• • Absentee owner - corner of Fircrest & Saxon Ct 
• • ARC issues with side yard on Saxon, and wire fencing
• • wire fence removed by departing renters
• • side yard has dead bushes, blackberry vines, weeds, etc
• • June 24 email that Real Property Management is no longer managing the property

Seconded by Dawn

• ARC
• Old Business
• Park Table:
• Zachariah will assist
• $875 + $75 for lock and key
• Board appointee
• Betty Accepted
• Facebook
• Dave removed a lot of the old owners and people who didn't belong

New Business

• Picnic
• August 2nd
• Black's to shop
• $75 gift cards (50 and 25)
• Gerry and Dave will follow up with Jason to get the notice and we will get it out.
• Nancy will get us the delinquents
• Put on notice to discuss the assesment
• Special Assessment for Speed Bumps
• Speed bumps can only be put on Fircrest only, Conifer Park is too steep a hill
• Put on agenda for Annual Meeting
• 2 year window

Move to Close 8:20 Seconded by Ken