Conifer Park #6 HOA Meeting

Tuesday, July 13^th, 2020

Attendees Present

Dave Black, Rick Chapman, Caitlin Ehli, Ken King, Nancy Rollins, Deshawn Dixon, Alisha Hussey, Richelle Sherwood

 

Meeting called to order at 6:43pm – Dave Black

Due to COVID-19 and social distancing, meeting was held via Zoom

 

Treasurer’s Report presented by Nancy Rollins

Status of Annual Assessments – Due 3/31/2020

·         78 owners have paid their 2019 Assessment = 84%

·         15 owners owe for 1 or more years:

-          2020:                3 @ $68.00, 3 more at various amounts $1.00 to $67.75

-          2019-2020:      5 @ various amounts (1 includes lien fees due $242.45)

-          2018-2020:      None

-          2017-2020:      2 @ $314.49

-          2016-2020:      2 @ various amounts (includes 1 lien filed 10/1/2019)

·        Total past due (including liens) = $2,666.99

·       One owner set up “payment plan” at $25/month

-          3 payments received in 2019

-          6 payments received to date in 2020 – Current balance $182.96 

·         Liens filed on two properties on Oct 1, 2019

-          One owner paid the amount billed in February (no certified fee) on Oct 2

§  I mailed notice that the lien had been filed, so additional $242.45 is due plus 2020 assessment of $68.00 = $317.72

-          No response from the other owner

·         “Past Due – Second Notice” sent June 1, 2020

-          Payment received from 9 owners since my last report

 

Expenses

·         Park Improvement

-          Still need to buy new signs and mutt mitt dispenser and bags

·         West Sound Utility District

-          Monthly meter fee increased from 57.17 to 60.03 effective March 1, 2020

-          No water use through June

·         Progressive Landscapes LLC

-          They have not increased their rates for 2020

-          They now usually bring a “hang tag” to my door after their service so that I know what work they have done

-          I contacted Richard on July 6^th requesting that the sprinkler system be turned on and asked that he check to see it’s working correctly

·         Insurance

-          Annual “Dishonesty Bond” premium paid @ $170.10

-          Annual “Director & Officers” premium paid @1,354.00 – increased $19

-          Waiting for “Liability” premium bill – expected to be $300 again

 

Old Business

·         Park Committee

-          Outstanding – The Park Committee is still needing to purchase one or two “Private Property” signs, a Mutt Mitts box and bags.

Annual Meeting

Wednesday, August 5^th, 2020

-          Meeting will be held via Zoom

-          HOA will pay for one – month Zoom subscription for the Annual meeting

-          A post will be made on the Facebook page with information regarding the annual meeting

-          Please email Dave Black, HOA President at coniferpark6hoapresident@gmail.com to be request the Zoom meeting link

·         Officer Positions up for Election (1 year term)

-          President; Currently held by Dave Black

-          Vice President; Currently held by Alisha Hussey

-          Secretary; Currently held by Caitlin Ehli

-          Treasurer; Currently held by Nancy Rollins

·         Director Positions – 1 Position is up election (3 year term)

-          Richelle Cherwood; Up for election

-          Ken King; 2 years remaining

-          Deshawn Dixon; 1 year remaining

Upcoming – Next Meetings

Annual Meeting - Wednesday, August 5th at 6:30pm

Tuesday, November 17^th at 6:30pm

Meeting Adjourned at 7:22pm

Conifer Park #6 HOA Meeting

Tuesday, February 11^th, 2020

Attendees Present

Dave Black, Caitlin Ehli, Ken King, Nancy Rollins, Deshawn Dixon, Alisha Hussey

Meeting called to order at 6:53pm – Dave Black

Treasurer’s Report presented by Nancy Rollins

Status of Annual Assessments

·         78 owners have paid their 2019 Assessment = 84%

·         15 owners owe for 1 or more years:

§  For 2019       6 @ $67.00, 3 more at various amounts $7.00 to $66.68

§  For 2019       1 with lien fees due $242.45

§  For 2017-2019           2 @ $220.08 + 1 @ $214.25

§  For 2016-2019            2 @ various amounts

·         Total past due (including liens) = $2,073.32

·         One owner set up “payment plan” at $25/month – 4 payments received

·         Liens filed on two properties on Oct 1, 2019

§  One owner paid the amount billed in February (no certified fee) on Oct 2

I mailed notice that the lien had been filed, so additional $242.45 is due

§  No response from the other owner

Expenses

·         Park Improvement

§  Still need to buy new signs and mutt mitt dispenser and bags

Properties Sold in 2019

Lot 14    4127 SE Dover CT                                            

Lot 21    4204 SE Dover CT                                             

Lot 22    4192 SE Dover CT                                             

Lot 26    4144 SE Dover CT                                            

Lot 38    3005 Parkington Pl SE                                     

Lot 39    3009 Parkington Pl SE

Lot 43    4110 SE Conifer Park Dr

Lot 67    4053 SE Saxon CT 

Lot 73    4064 SE Empress CT

Lot 77    4040 SE Empress CT

Lot 81    4033 SE Empress CT

Set 2020 Assessment Amount

·         Bureau of Labor Statistics changed the Geographic Structure for Consumer Price Index (CPI) in 2018. The Seattle-Tacoma-Bremerton CBSA (Core Based Statistical Area) has been updated to Seattle-Tacoma-Bellevue, published bimonthly in even months. The metropolitan area covers King, Pierce & Snohomish counties. 

·         The CPI change was 2.2 or 2.1 depending on which report is used.

·         The CC&R's restrict change to "no more than" the CPI change for the prior year.

§  If we vote to change the "dues" for 2020, the maximum increase would be 

§  @2.1%  $67.00 + 1.41 = $68.41           @ 2.2%  $67.00 + 1.47 = $68.47 

·         I recommend that we increase the dues $1.00 to $68.00

If all owners paid, that would only increase annual income by $93.00

·         Dues were increased $1.00 in 2017 and 2018 and increased $2.00 in 2019

·         Please note that we had a net loss in 2019 of over $600 before expenses for park improvement. We did collect $1,013.31 for prior years assessments, interest and fees.

Old Business

Park Committee

·         The Park Committee has signed off on the bid for a new fence, that has since been competed by Viking Fence. Two benches were also purchased and installed.

§  Outstanding – The Park Committee is still needing to purchase two “Private Property” signs, a Mutt Mitts box and bags.

New Business

2020 Assessment & Newsletter

·         2020 Dues – Set 2020 Assessment Amount

§  Based off the CC&R, the Treasurer recommends an increase in Annual Dues by $1.00 to $68.00.

§  A motion was made and passed to increase the Annual Dues by $1.00 to $68.00

·         An updated newsletter will be mailed with the 2020 Assessment notice at the end of February.

Annual Meeting

Wednesday, August 5^th, 2020

Hot Dog Dinner at 6:30pm and meeting to start at 7pm

Upcoming – Next Meeting

Tuesday, May 12^th 6:30pm

Meeting Adjourned at 7:44pm

Conifer Park #6 HOA Meeting

Tuesday, November 18^th, 2019

Attendees Present

Dave Black, Caitlin Ehli, Nancy Rollins, Alisha Hussey, Richelle Sherwood, Rick Chapman

Meeting called to order at 6:33pm – Dave Black

Treasurer’s Report presented by Nancy Rollins

Status of Annual Assessments – Due on 3/31/2019

·         77 owners have paid their 2019 Assessment = 82%

·         16 owners owe for 1 or more years:

§  For 2019       6 @ $67.00, 3 more at various amounts $7.00 to $66.68

§  For 2017-2019           3 @ $220.08

§  For 2016-2019            4 @ various amounts

·         Total past due (including liens) = $2,343.40

·         Notice of Pending Lien was sent to 4 owners in September with September 28^th deadline to pay or make payment arrangements

§  One owner paid in full

§  One owner set up “payment plan” at $25/month

·         Liens filed on two properties on Oct 1, 2019

§  One owner paid the amount billed in February (no certified fee) on Oct 2

I mailed notice that the lien had been filed, with partial payment received the next day -The additional $242.45 is due

§  No response from the other owner

Expenses

·         Park Improvement

§  2 benches were on sale, so total expense with installation = $191.31

·         Viking Fence

§  Original bid was $3,625.00 + tax = $3,951.25

§  When I met with their crew, I decided to have the old posts cut at ground level, rather than remove the concrete sets which would leave a 2ft deep hole to be filled.

§  When invoiced was received, I asked to have the invoice corrected to reflect the change order, and asked if that would modify the charge.

·         The revised invoice reduced the total bill = $3,427.79

o   Total savings = $523.46

Properties Sold in 2019

Lot 14    4127 SE Dover CT                                             

Lot 22    4192 SE Dover CT                                             

Lot 26    4144 SE Dover CT                                             

Lot 38    3005 Parkington Pl SE                                     

Lot 39    3009 Parkington Pl SE 

Lot 43    4110 SE Conifer Park D 

Lot 67    4053 SE Saxon CT  

Lot 73    4064 SE Empress CT       

Lot 77    4040 SE Empress CT                           

Lot 81    4033 SE Empress CT

Certificate of Deposit

·         6-month CD will mature on 12/11/2019

·         I redeemed $4,000 on 10/29/2019 (before revised Viking Fence invoice) to pay for the fence and park benches

§  The Park Committee still needs to order and install revised signs, etc.

Old Business

Payment Options

·         The HOA is still exploring setting up an online payment option for homeowners to pay their yearly HOA dues.

Park Committee

·         The Park Committee has completed the purchase and installation of two park benches and the work on the replacing the old fence has started.

·         The Park committee is still needs to purchase 2 new “Private Property” signs as well as a Mutt Mitts box and bags.

New Business

Caroling and Cocoa

·         Caroling and Cocoa will be December 6^th, the same night as when Santa is expected to come through the neighborhood.

·         Dawn Davis has graciously offered to host again (Blue house across the street from the park)

Upcoming – Next Meeting

Tuesday, February 11^th, 2020 at 6:30pm

Meeting Adjourned at 7:31pm