HOA Board Meeting - 07-11-11 meeting minutes

6.30pm meeting starts

- HOA annual meeting will be held on August 2^nd at our park on Fircrest

- preparation for the annual meeting: Jaclyn will do the shopping, Gerry will take care of the BBQ

- BoA has not yet paid and we will not be able to use these funds for the BBQ this time; Gerry will follow up again after the 1 year anniversary; he has tried to call and either got a voice mail or no answer

- Last annual meeting: 49 attendees (23 owners or their family) but attendance varies

- possible attendees: Larry Seaquest (local representative); Darryl Kilmer

- Park cannot be wet for the meeting, usually the water is turned on at 5pm;

- shrubs in the park are coming back

6.35pm

- speedbump: one speedbump still remains; article about the removal & repaving in the newsletter

- park & landscaping

6.40pm

- Treasurer’s Report

- 21 past due for 2011, 1 for 2010/11 & interest; 3 for 2009/10 (less $8 plus interest); 2 for 2008-2010; 1 for 2006-10;

- more foreclosure notices received;

- insurance not yet billed

6.43pm

- architectural issues: several issues – letters sent

1: Lot 73 Empress Ct: now they are complaining that their neighbor is leaving boxes/trash outside – this is a violation, Richelle will talk to the homeowner before we send a letter and will get back to us via email; we did receive a written complaint for this issue

2. Lot 71: (corner of Saxon/Fircrest) the renters are leaving up to 4 trailers parked in the street; a letter was sent with a copy of the letter sent to owner; one of the letters was returned as ‘vacant’; have not heard back yet on this issue

3. Lot 57 Saxon Ct: the trailers are supposed to be removed on the 24^th of July; response to the previous issue regarding a party: owners claim the neighbor was aggressive and took pictures; response: call the police, this is not the HOA’s responsibility;

4. contact regarding pitbull issues: the dogs are aggressive; if we receive letter/written complaint, we will follow up & involve the Humane Society as well

5. Lot 69 Saxon Ct (Fannie Mae owned property): the front yard was mowed; unsure about the back

- Nancy checked foreclosure status, nothing new showing

6. Nothing new on the status of the Saxon Ct property (Stanford)

- Lot 60: landscaping issues; the house was abandoned; email from owner, stating he is out of state; Gerry’s response to owner: do you want to be referred to landscaping agency?

Vote: if he doesn’t comply, would we extend 30 day period?

- unanimous vote of all five present not to grant an extension;

- as only Richelle is a board member, Laura submitted her vote via email and concurred, voting not to grant an extension

– reasoning: there have been ongoing yard maintenance issues, therefore an extension will not be granted

7.00pm end of meeting

HOA Board Meeting - 04-27-11 meeting minutes

Here are the meeting minutes for the April HOA Board meeting.

6.40pm: official start of meeting

- Treasurer’s report

- as of April 26, there are 32 owners who have not paid 2011 dues. Nine of these owners also owe for 1 or more prior years.

- Nancy checked Assessor’s website, no change in ownership on foreclosure properties noted

- A 2nd notice "assessment" reminder will be mailed in June 2011

6.48pm: there has been no contact with landscaping company about the park; it is assumed that there are no changes in fees/rates for now. The HOA's 2010 Federal Income Tax return was filed, with no tax due.

6.50pm: Bank of America called; yard mowed, window repaired; fees not yet paid; Gerry was referred to other person on late shift. The board discussed a possible settlement with BoA. It has been almost a year but still no notice that the property is in foreclosure; it is still showing ‘Stanford’ as owner; Gerry will follow up

6.52pm: a letter was sent to the home owners of the property on the corner of Empress Ct; the remaining “pole” that remained after the trees were cut was taken down; no more parking on grass; issue is considered resolved

- Rental house on the corner of Saxon (2964 Fircrest Dr SE) appears empty. Owners paid the dues.

- letter to be sent to Sidhu (Jackie’s neighbor) about parking on grass – the home is owner occupied and the extra vehicles seem to belong to a brother currently staying with owner

7pm: a verbal complaint was received from the owner of the house on the corner of Fircrest Dr & Earls Ct (Anthony): the neighbor boy had a party and there were so many cars from guests that they were stuck in their own drive way

- Wait for now, see if reoccurring; they possibly have to alert police

- They already confronted the kids, they should contact parents

7.15pm: upcoming events: garage sale 11^th of June, annual meeting 2^nd of August

7.20pm: official end of meeting

Newsletter Spring 2011

Here is a link to the Spring 2011 newsletter. Enjoy!

http://ia600403.us.archive.org/6/items/Newsletter_229/2011SpringNewsletter_final.pdf

HOA Board Meeting - 01-30-11

Here are the meeting minutes for January HOA Board meeting.

Home Owner’s Association Board Meeting

30^th of January, 2011

o 6.00pm: meeting starts

- received notice that one house on Empress is now in foreclosure

- we have not yet received a check from BoA for the 4054 SE Saxon Ct yard cleanup that was performed in August 2010 by several neighbors; we still plan on using this money for a BBQ for the HOA picnic/meeting if we receive it in time

- the window of 4054 SE Saxon is still not fixed, Gerry will call BoA again; due to the window shape it will need to be custom glass; it has been over 5 months since BoA was asked to make the repairs; Gerry received a quote from Port Orchard Glass, they would fix the window for about $575; if the HOA decided to get the window repaired by themselves, we do have the paper trail with BoA and can get reimbursed through small claims court

o 6.15pm:

- Trees on 4064 SE Empress Ct property: the owner submitted request about trees, arbors came out

- Issues with owners of the same house: Parking on grass, blocking stop signs, running stop signs, multiple cars parked in front

o 6.25pm:

- 15 houses are not owner occupied

- the broken garage door at 4065 SE Saxon Ct has not been repaired yet, the backyard is still not being maintained

- 2 new foreclosures notices

o Treasurer’s report: $115.33 loss but 10 homeowners have not paid their dues

- Increases in homeowner dues:

§ 1989 to 2005 = assessment of $43

§ 2006 = The Board voted for a raise of $1.20 to $44.20 (the 2005 CPI increase of 2.8%)

§ At the 2006 Annual meeting, we voted (83% in favor) to increase the assessment to $60 for 2007

§ 2007 = $60

§ 2008 = the Board voted to raise $2 to $62 (2007 CPI increase of 3.9% allowed $2.42 increase)

§ 2009 = billed $62 again, even though 2008 CPI increase of 4.2% would have allowed dues increase of $2.60

§ 2010 = billed $62 again; 2009 CPI increase of 0.6% would have allowed $0.37 above the $62 base

§ 2011 = we voted to keep the dues at $62; CPI change of 0.3% allowed $0.19 increase

o Per covenants, the HOA can’t raise the dues by more than the cost of living increase (CPI); therefore we could only raise the dues by $0.19 given the current rate change of 0.3% for our area

o With the Treasurer’s Report showing a loss, it was discussed whether to increase the homeowner’s dues

§ Vote: 3 votes to keep the dues at the current rate, 1 vote to raise the dues

§ Result: the dues will be kept at $62 for now

o The Treasurer’s Report & CPI will be watched closely next year; currently there is no huge deficit and the report will show a plus once unpaid dues are in

- Question raised on Sanford house: should the HOA pay for repairs or continue efforts to get the window fixed by BoA; agreed to continue to keep on pressure, reconvene in spring

- Garage sale set for June 11^th, Jaclyn will take care of the advertising, adds will be placed in newspaper & military newspaper with the ad cost to be covered by the HOA

- Annual meeting: first Tuesday in August ( 2^nd), 6pm dinner, 6.30pm meeting; invitations to be extended to local commissioner, sheriff, fire station

-When Nancy is on vacation, Danica to get HOA mail from P.O. Box

- Next newsletter: ask people to prepare for the garage sale; gardening article, crazy driving; no raise in homeowner dues (mention that there was no raise since 2008, show history, state that future may necessitate raise)

- Next HOA meeting: April

o 7.05pm: Meeting ends

Fall Newsletter

Here's a link to our Fall 2010 Newsletter. Enjoy!

http://ia700106.us.archive.org/5/items/ConiferPark6Fall2010Newsletter/FallNewsletter2010b.pdf