HOA Board Meeting - 07-11-11 meeting minutes

6.30pm meeting starts

- HOA annual meeting will be held on August 2^nd at our park on Fircrest

- preparation for the annual meeting: Jaclyn will do the shopping, Gerry will take care of the BBQ

- BoA has not yet paid and we will not be able to use these funds for the BBQ this time; Gerry will follow up again after the 1 year anniversary; he has tried to call and either got a voice mail or no answer

- Last annual meeting: 49 attendees (23 owners or their family) but attendance varies

- possible attendees: Larry Seaquest (local representative); Darryl Kilmer

- Park cannot be wet for the meeting, usually the water is turned on at 5pm;

- shrubs in the park are coming back

6.35pm

- speedbump: one speedbump still remains; article about the removal & repaving in the newsletter

- park & landscaping

6.40pm

- Treasurer’s Report

- 21 past due for 2011, 1 for 2010/11 & interest; 3 for 2009/10 (less $8 plus interest); 2 for 2008-2010; 1 for 2006-10;

- more foreclosure notices received;

- insurance not yet billed

6.43pm

- architectural issues: several issues – letters sent

1: Lot 73 Empress Ct: now they are complaining that their neighbor is leaving boxes/trash outside – this is a violation, Richelle will talk to the homeowner before we send a letter and will get back to us via email; we did receive a written complaint for this issue

2. Lot 71: (corner of Saxon/Fircrest) the renters are leaving up to 4 trailers parked in the street; a letter was sent with a copy of the letter sent to owner; one of the letters was returned as ‘vacant’; have not heard back yet on this issue

3. Lot 57 Saxon Ct: the trailers are supposed to be removed on the 24^th of July; response to the previous issue regarding a party: owners claim the neighbor was aggressive and took pictures; response: call the police, this is not the HOA’s responsibility;

4. contact regarding pitbull issues: the dogs are aggressive; if we receive letter/written complaint, we will follow up & involve the Humane Society as well

5. Lot 69 Saxon Ct (Fannie Mae owned property): the front yard was mowed; unsure about the back

- Nancy checked foreclosure status, nothing new showing

6. Nothing new on the status of the Saxon Ct property (Stanford)

- Lot 60: landscaping issues; the house was abandoned; email from owner, stating he is out of state; Gerry’s response to owner: do you want to be referred to landscaping agency?

Vote: if he doesn’t comply, would we extend 30 day period?

- unanimous vote of all five present not to grant an extension;

- as only Richelle is a board member, Laura submitted her vote via email and concurred, voting not to grant an extension

– reasoning: there have been ongoing yard maintenance issues, therefore an extension will not be granted

7.00pm end of meeting