Conifer Park #6 HOA Board Meeting

Wednesday, July 10, 2019             

Attendees Present

Rick Chapman, Caitlin Ehli, Jason Jablonski, Nancy Rollins, Richelle Sherwood

Meeting called to order at 7:04pm – Jason Jablonski

Treasurer’s Report presented by Nancy Rollins

Status of Annual Assessments – Due on 3/31/2019

·         68 owners have paid their 2019 Assessment = 73%

·         25 owners owe for 1 or more years

-  For 2019; 13 @ $67.00, 4 more at various amounts $7.00 to $66.68

-  For 2017-2019; 3 @ $220.08

-  For 2016-2019; 3 @ $308.60 + 1 @ $302.86

-  For 2015-2019; 1 @ $407.73

·         Total past due = $3,300.51

·         I sent Second Notice – Past Due on May 22nd

Expenses

·         Water meter monthly flat rate increased $2.65 to $55.45, effective March 1

·         Progressive Landscapes fee increased 5%, effective March 1

·         Annual Insurance & Fidelity Bond premiums will be paid before August 1^st

-  CNA Surety Fidelity Bond unchanged at $170.10

-   Liberty Mutual Liability Insurance up $50 to $300.00

-   Continental Casualty Director & Officers Insurance up $39 to $1,335.00

Properties Sold in 2019

·         Lot 14            4127 SE Dover Ct

·         Lot 22            4192 SE Dover Ct

·         Lot 38            3005 Parkington Pl SE

·         Lot 43            4110 SE Conifer Park Dr

·         Lot 67            4053 SE Saxon Ct

·         Lot 81            4033 SE Empress Ct

Certificate of Deposit

·         Our 18-Month CD @ .25% matured on June 11,2019

·         Since there is discussion of using some of this money to upgrade the park, I decided to roll to a 6-Month CD, also @ .25%. A longer term would pay higher interest, but the early withdrawal penalty would be 180 days interest.

·         The new CD will mature on 12/11/19. Early withdrawal penalty is an amount equal to 90 days interest on the amount withdrawn.

Old Business

Park Committee

·         The Park committee will be meeting on Thursday, July 18^th at 7pm.

-  The committee has decided to not pursue a play structure at this time due to cost of liability insurance as well as the cost and installation of a commercial play structure.

-  Proposal will explore new park signs, new fence/ barrier wall, and new bench

·         Park Committee members are Cammy Mills, Rick Chapman, Dawn Davis, Deshawn Dixon, and Caitlin Ehli.

Park Landscaping

·         Richelle Sherwood will reach out to Progressive Landscapes to follow up on the expectations of our landscaping contract.

Annual Meeting

·         Jason Jablonski will deliver notices for the Annual Meeting BBQ on July 30^th

·         Dave Black will be out of town for the Annual Meeting so another HOA Board Member will need to do the food shopping. Jason Jablonski will do the food shopping.

·         Deshawn Dixon will all be out of town for the Annual Meeting.

New Business

New Bill Pay Options

·         The HOA will explore setting up an online payment option for homeowners to pay their yearly HOA dues.

·         The HOA has authorized a pending lien notification for the lot owner owing for 2015-2019 in the amount of $407.73. A certified letter has been sent to the owner. The HOA also discussed but did not authorize a pending lien notification for the three lot owners owing 2016-2019 in the amount of $308.60 and the one owing in the amount of $302.86.

Upcoming – Next Meeting

Wednesday, August 7^th, 2019

Hot Dog Dinner at 6:30pm and meeting to start at 7pm

Meeting Adjourned at 8:16pm