Annual HOA Meeting/Picnic - 08/02/2011 - meeting minutes

6.30pm meeting starts

Thank you to Dawn Davis for suggesting a food drive for South Kitsap Helpline, to be collected at the annual meeting/picnic

- National Night Out

- no crime sprees here, the only thing noticed by neighbors are teenagers’ parking habits, littering

- next year possible increase in dues, the HOA board will discuss

- Architectural review committee: efforts made, especially on abandoned/vacant homes

- Lot 61 Saxon Ct: BoA yard maintenance is not weed whacking, just mowing

- Recap on HOA efforts regarding this property given (including neighbors getting together to do yard maintenance)

- Other issues: 8 letters sent this year, mainly concerning yard maintenance & its impact on neighbors’ property values

- All issues resolved after letters were sent; primary issue in the neighborhood is still parking

- Question about parking at house on Fircrest/Saxon corner (flatbeds parked in the street)

- A letter was sent and the homeowner contacted, if the problem persists alert the HOA

- vanpools can be parked in the street unlike commercial trailers etc

6.40pm Treasurer’s report by Nancy Rollins

- All insurances paid, didn’t have to pay income tax but a return was filed

- Landscaping fees have been stable for 4 years

- Biggest expense is the park

- 15 people haven’t paid dues this year

- HOA has a lien on one property

- Multiple homes in foreclosure

- Potential buyer on Empress foreclosure

- CPI used as basis to determine HOA annual assessment (dues). Any increase can be no more than the annual increase in the CPI for our area. Since our last increase was to $62 for 2008 (no change for 2009, 2010 & 2011), the Board will carefully decide if an increase should be made for 2012.

- Each year finds some dues unpaid, with this year showing the most delinquencies: 15 properties owe for 1 or more years, plus interest/lien fees. We anticipate that 2011 expenses will exceed Assessment income.

6.52pm: reminder: email alerts going out

- Bear still in the area, lock down at High School for bear & cub

- Owl seen

- Watch for coyotes

- Pick up after pets

- Speed bump:

- 2^nd speed bump was put in the wrong spot when the speed bumps were initially put in, 1^st bump was recently removed for repaving, if the 2^nd bump gets removed for the repaving it should be put back in the correct spot as was planned originally

- Still no date for repaving

7.00pm: Elections

- Director: Jana Sanders elected last year for a 3 year term, is willing to step down because of other responsibilities. Dawn Davis accepted the nomination to complete the remaining 2 years of the term. With no other nominations, Dawn was elected unanimously.

- Director: Richelle Sherwood was chosen for another 3 year term, re-elected with all in favor.

- Director: Laura Young continues as the 3rd Director, with 1 year remaining to her term.

- Treasurer: Nancy Rollins nominated, re-elected with all in favor

- Secretary: Danica Groah, re-elected with all in favor

- Vice President: Michael Groah, re-elected with all in favor

- President: Gerry Austin re-elected with 1 opposed and everyone else in favor (note: Jason Jablonski will consider serving as President when he retires from the Coast Guard)

- Drawing for ACE Hardware gift cards:

o Sheri Wasilchen $50

o Jaclyn Petersen $25

- conclusion "our local Washington Senate & House of Representatives members were invited to our picnic/meeting, but were unable to attend."

7.10pm meeting adjourned

- Households attending: 16 owners & 1 renter

HOA Board Meeting - 07-11-11 meeting minutes

6.30pm meeting starts

- HOA annual meeting will be held on August 2^nd at our park on Fircrest

- preparation for the annual meeting: Jaclyn will do the shopping, Gerry will take care of the BBQ

- BoA has not yet paid and we will not be able to use these funds for the BBQ this time; Gerry will follow up again after the 1 year anniversary; he has tried to call and either got a voice mail or no answer

- Last annual meeting: 49 attendees (23 owners or their family) but attendance varies

- possible attendees: Larry Seaquest (local representative); Darryl Kilmer

- Park cannot be wet for the meeting, usually the water is turned on at 5pm;

- shrubs in the park are coming back

6.35pm

- speedbump: one speedbump still remains; article about the removal & repaving in the newsletter

- park & landscaping

6.40pm

- Treasurer’s Report

- 21 past due for 2011, 1 for 2010/11 & interest; 3 for 2009/10 (less $8 plus interest); 2 for 2008-2010; 1 for 2006-10;

- more foreclosure notices received;

- insurance not yet billed

6.43pm

- architectural issues: several issues – letters sent

1: Lot 73 Empress Ct: now they are complaining that their neighbor is leaving boxes/trash outside – this is a violation, Richelle will talk to the homeowner before we send a letter and will get back to us via email; we did receive a written complaint for this issue

2. Lot 71: (corner of Saxon/Fircrest) the renters are leaving up to 4 trailers parked in the street; a letter was sent with a copy of the letter sent to owner; one of the letters was returned as ‘vacant’; have not heard back yet on this issue

3. Lot 57 Saxon Ct: the trailers are supposed to be removed on the 24^th of July; response to the previous issue regarding a party: owners claim the neighbor was aggressive and took pictures; response: call the police, this is not the HOA’s responsibility;

4. contact regarding pitbull issues: the dogs are aggressive; if we receive letter/written complaint, we will follow up & involve the Humane Society as well

5. Lot 69 Saxon Ct (Fannie Mae owned property): the front yard was mowed; unsure about the back

- Nancy checked foreclosure status, nothing new showing

6. Nothing new on the status of the Saxon Ct property (Stanford)

- Lot 60: landscaping issues; the house was abandoned; email from owner, stating he is out of state; Gerry’s response to owner: do you want to be referred to landscaping agency?

Vote: if he doesn’t comply, would we extend 30 day period?

- unanimous vote of all five present not to grant an extension;

- as only Richelle is a board member, Laura submitted her vote via email and concurred, voting not to grant an extension

– reasoning: there have been ongoing yard maintenance issues, therefore an extension will not be granted

7.00pm end of meeting

HOA Board Meeting - 04-27-11 meeting minutes

Here are the meeting minutes for the April HOA Board meeting.

6.40pm: official start of meeting

- Treasurer’s report

- as of April 26, there are 32 owners who have not paid 2011 dues. Nine of these owners also owe for 1 or more prior years.

- Nancy checked Assessor’s website, no change in ownership on foreclosure properties noted

- A 2nd notice "assessment" reminder will be mailed in June 2011

6.48pm: there has been no contact with landscaping company about the park; it is assumed that there are no changes in fees/rates for now. The HOA's 2010 Federal Income Tax return was filed, with no tax due.

6.50pm: Bank of America called; yard mowed, window repaired; fees not yet paid; Gerry was referred to other person on late shift. The board discussed a possible settlement with BoA. It has been almost a year but still no notice that the property is in foreclosure; it is still showing ‘Stanford’ as owner; Gerry will follow up

6.52pm: a letter was sent to the home owners of the property on the corner of Empress Ct; the remaining “pole” that remained after the trees were cut was taken down; no more parking on grass; issue is considered resolved

- Rental house on the corner of Saxon (2964 Fircrest Dr SE) appears empty. Owners paid the dues.

- letter to be sent to Sidhu (Jackie’s neighbor) about parking on grass – the home is owner occupied and the extra vehicles seem to belong to a brother currently staying with owner

7pm: a verbal complaint was received from the owner of the house on the corner of Fircrest Dr & Earls Ct (Anthony): the neighbor boy had a party and there were so many cars from guests that they were stuck in their own drive way

- Wait for now, see if reoccurring; they possibly have to alert police

- They already confronted the kids, they should contact parents

7.15pm: upcoming events: garage sale 11^th of June, annual meeting 2^nd of August

7.20pm: official end of meeting

Newsletter Spring 2011

Here is a link to the Spring 2011 newsletter. Enjoy!

http://ia600403.us.archive.org/6/items/Newsletter_229/2011SpringNewsletter_final.pdf

HOA Board Meeting - 01-30-11

Here are the meeting minutes for January HOA Board meeting.

Home Owner’s Association Board Meeting

30^th of January, 2011

o 6.00pm: meeting starts

- received notice that one house on Empress is now in foreclosure

- we have not yet received a check from BoA for the 4054 SE Saxon Ct yard cleanup that was performed in August 2010 by several neighbors; we still plan on using this money for a BBQ for the HOA picnic/meeting if we receive it in time

- the window of 4054 SE Saxon is still not fixed, Gerry will call BoA again; due to the window shape it will need to be custom glass; it has been over 5 months since BoA was asked to make the repairs; Gerry received a quote from Port Orchard Glass, they would fix the window for about $575; if the HOA decided to get the window repaired by themselves, we do have the paper trail with BoA and can get reimbursed through small claims court

o 6.15pm:

- Trees on 4064 SE Empress Ct property: the owner submitted request about trees, arbors came out

- Issues with owners of the same house: Parking on grass, blocking stop signs, running stop signs, multiple cars parked in front

o 6.25pm:

- 15 houses are not owner occupied

- the broken garage door at 4065 SE Saxon Ct has not been repaired yet, the backyard is still not being maintained

- 2 new foreclosures notices

o Treasurer’s report: $115.33 loss but 10 homeowners have not paid their dues

- Increases in homeowner dues:

§ 1989 to 2005 = assessment of $43

§ 2006 = The Board voted for a raise of $1.20 to $44.20 (the 2005 CPI increase of 2.8%)

§ At the 2006 Annual meeting, we voted (83% in favor) to increase the assessment to $60 for 2007

§ 2007 = $60

§ 2008 = the Board voted to raise $2 to $62 (2007 CPI increase of 3.9% allowed $2.42 increase)

§ 2009 = billed $62 again, even though 2008 CPI increase of 4.2% would have allowed dues increase of $2.60

§ 2010 = billed $62 again; 2009 CPI increase of 0.6% would have allowed $0.37 above the $62 base

§ 2011 = we voted to keep the dues at $62; CPI change of 0.3% allowed $0.19 increase

o Per covenants, the HOA can’t raise the dues by more than the cost of living increase (CPI); therefore we could only raise the dues by $0.19 given the current rate change of 0.3% for our area

o With the Treasurer’s Report showing a loss, it was discussed whether to increase the homeowner’s dues

§ Vote: 3 votes to keep the dues at the current rate, 1 vote to raise the dues

§ Result: the dues will be kept at $62 for now

o The Treasurer’s Report & CPI will be watched closely next year; currently there is no huge deficit and the report will show a plus once unpaid dues are in

- Question raised on Sanford house: should the HOA pay for repairs or continue efforts to get the window fixed by BoA; agreed to continue to keep on pressure, reconvene in spring

- Garage sale set for June 11^th, Jaclyn will take care of the advertising, adds will be placed in newspaper & military newspaper with the ad cost to be covered by the HOA

- Annual meeting: first Tuesday in August ( 2^nd), 6pm dinner, 6.30pm meeting; invitations to be extended to local commissioner, sheriff, fire station

-When Nancy is on vacation, Danica to get HOA mail from P.O. Box

- Next newsletter: ask people to prepare for the garage sale; gardening article, crazy driving; no raise in homeowner dues (mention that there was no raise since 2008, show history, state that future may necessitate raise)

- Next HOA meeting: April

o 7.05pm: Meeting ends