November 7th, 2017 Board Meeting

Board Meeting November 7th, 2017 Tuesday November 7th, 2017 Attendees: Dawn Davis, Betty Boker, Jason Jablonski, Dave Black, Nancy Rollins, Richelle Sherwood, Gerry Austin Call to Order 18:37 Jason Jablonski  Financial Report Status of Annual Assessments  Second Notice - Past Due statements were mailed on June 21st  Reminder Notices were hand delivered to resident owners before the picnic  8 of our 93 owners owe for only 2017 (7 @ 64 & 1 @ 45)  5 owe only 2016 & 2017 (4 @ 134.56, 1 @ 129.99)  Lot 47 owes for 2015, 2016, 2017 = 213.59  Lot 57 Foreclosure: Paid in full 845.48 at closing; Release of Lien filed 11/2/17  Total assessments past due = 1,374.82 from 14 owners Our Park on Fircrest On 10/8 Nancy wrote a second letter to Progressive about the blackberry vines taller than the shrubs, and also asked that the water be turned off • Had to call Richard on 10/26 to again request water be turned off  Pending - buy a picnic table to replace the decayed wood table removed last year Is there any progress to report? Income vs Expenses  As of November 6, we have a year-to-date net loss of 30.97 • We can expect the following expenses before year end: Landscape for November @ 272.50 (December’s bill will arrive in January) West Sound Utility District: November & December = 105.60 (+

water?) Post Office Box renewal @ 106.00 or more Nancy expect our annual net loss will be at least 515.00, even after collecting on the 2015 lien plus dues & interest for 2016 & 2017

Nancy is not advocating an increase in the assessment - just want you to be aware of our financial situation. Old Business Board has appointed Dawn Davis to research on a new picnic table Speed Bumps Betty will ask county to do another survey and predetermination for cause to pursue the raising of funds. Predetermination will help guide the discussion on whether to pursue the special assessment. New Business

Christmas party and light contest? Saturday the 23rd Davis bringing the hot chocolate Dave will add to Facebook Reminder to check smoke detectors Dave will put on Facebook  Santa Runs? Email blast needs to be rebuilt  CCnR Fire Pit regulations? Good of the Order Move to close 19:56 Move to close, Dave, Seconded Betty.

Annual Meeting Minutes

Conifer Park HOA Annual Meeting

August 2nd, 2017 @ Conifer Park HOA Park

19 Homes represented, all owners (no renters this year)

Call to order @ 6:32 - Jason Jablonski

Welcome Everyone - Jason Jablonski

Introduction of Members - Jason Jablonski

Treasurers report - Nancy Rollins

HOA Assessment Status 8/1/2017                                                

93 Members @ $64.00 = $5,952.00 Annual Income                                        

2017 only  11 @ 64 &  1 @ 45        749.00                        

2016 & 2017 + int  4 @ 134.56 + 1 @ 129.99        668.23                        

2015, 2016, 2017 + interest: 1        213.59        Lot 47                

2011 to 2017 + interest + lien fees        845.48            Lot 57 Lien filed 7/24/15 - Owner died                

        Total Due from 19 Homeowners        2,476.30

Explanation of the lien process - Nancy Rollins

Speed Bumps Proposal -- Betty Boker

2 speed bumps proposed along Fircrest         between Conifer Park and Aspen

Must have the money up front to work with the County

Not just HOA, also any street that touches Fircrest

$33 a house, one time assessment of the HOA.

Proposal to sent letters requesting an advisory vote

Vote to sent letters asking for Advisory Vote

Move to vote -- Gerry Austin

Seconded -- Dave Black

14 Yays

0 Nays

5 Abstains

Neighborhood Watch and when to call 911

Several homes have installed cameras, strongly encouraged for other households

To form a Neighborhood watch

Quarterly meetings

Actual organization with the Sheriff

Get a sign

See something suspicious call 911, Sheriff will determine the threal level and if deputies need to be dispatched

There is an existing Conifer Park Neighborhood  watch Facebook group, that does not appear to be an actual Neighborhood watch but it a great 

ARC

Concerns over tenants

Dogs

Must be on leash

Waste must be picked up and disposed of

Improvements that need approval

Exterior Paint

Fencing

Purpose of the ARC is to ensure compliance and to help keep the neighborhood warm and welcoming. 

Letters are the only recourse for enforcement of reported violations.  ARC will respond if the Homeowner wants to work with the ARC

Good of the Order:

Christmas Light Contest

Elections

Board of Directors Position 3

Bruce Dwyer nominated by Jana Sanders

Seconded by Gerry Austin

Richelle Sherwood nominated by Dave Black

Seconded by Dawn Davis

Move to Close by Dave Black

Richelle Sherwood won the position 9 - 7

Treasurer

Nancy Rollins nominated by Gerry Austin

Seconded by Sally Loree

Move  to close by Dave Black

Gerry Austin Seconded

Move to unanimous consent by Gerry Austin

Approved

Secretary

Dave Black nominated by Nancy Rollins

Seconded by Gerry Austin

Move to unanimous consent by Gerry Austin

Approved

Vice President

Dawn Davis nominated by Betty Boker

Seconded by Kristen Black

Move to close by Dave Black

Move to unanimous consent by Gerry Austin

Approved

President

Jason Jablonski nominated by Kristen Black

Seconded by Dawn Davis

Move to close by Dave Black

Move to unanimous consent by Gerry Austin

Approved

ACE Gift Card drawings

$50 to the Austins

$25 to the Rollins

Open Floor

Move to Close by Dave Black @ 7:28

Seconded by Dawn Davis

Board Meeting Minutes 6/28/2017

Attendees: Ken King, Gerry Austin, Dave Black, Nancy Rollins, Betty Boker, Dawn Davis

Call to Order 7:10 Dawn Davis

Reading of last minutes

Move to accept, seconded by Nancy

• Treasurers Report

Conifer Park #6 HOA

Treasurer’s Report

Nancy Rollins June 28, 2017

Status of Annual Assessments

• • Second Notice - Past Due statements were mailed on June 21st 
• • 18 of our 93 owners owe for only 2017 (17 @ 64 & 1 @ 45)
• • 5 of owners still owe for 2016 & 2017, with 2 also owing for prior years:
• • 5 owe only 2016 & 2017   (4 @ 134.56, 1 @ 129.99)
• • Lot 47 owes for 2015, 2016, 2017 
• • Lot 57 owes 2011-2017 - lien was filed on 7/24/15 - owner died 8/12/15

      Original Foreclosure auction cancelled

      Son had house fixed up to sell, current “sale pending” per Google search

      New Foreclosure notice with auction date of Sept 15, 2017

• • Lot 3 - Title company paid after seller had finally paid the assessment in May

No response from Title company re dupe payment, so I applied to 2018 dues 

• • Lot 80 Problem: “no mail receptacle” return of 1st notice
• • In March I hand delivered to a man as he was leaving the house (he said the owner “Robbin Ray Harper” was not home)
• • County Auditor tax statement has SE Carmae Drive mailing address, so I sent 2nd notice there - Returned “not deliverable as addressed, unable to forward”
• • I’m not willing to climb the very steep driveway & too many steps to try to hand deliver again - suggestions?

Our Park on Fircrest

• • Progressive Landscapes replaced sprinkler system rusted check valves last week
• • Total cost with tax $708.50  
• • Richard (from Progressive) said he’s instructed the crew to remove the blackberry vines in the hedge, not just trim the tops of the vines!
• • Pending - buy a picnic table to replace the decayed wood table removed last year
• • Is there any progress to report?
• • Question - who will remove broken limb that’s hanging over the hedge into lot 45?

Insurance expenses:

• • Directors & Officers Liability will be $1,296.00 ($36 higher) due before August 11
• • Fidelity Bond is $170.10  due before August 14
• • General Liability policy - no bill yet, but expect $250.00 again, due before August 11

Total estimated insurance/bond expense = $1,716.10

Lot 71

• • Absentee owner - corner of Fircrest & Saxon Ct 
• • ARC issues with side yard on Saxon, and wire fencing
• • wire fence removed by departing renters
• • side yard has dead bushes, blackberry vines, weeds, etc
• • June 24 email that Real Property Management is no longer managing the property

Seconded by Dawn

• ARC
• Old Business
• Park Table:
• Zachariah will assist
• $875 + $75 for lock and key
• Board appointee
• Betty Accepted
• Facebook
• Dave removed a lot of the old owners and people who didn't belong

New Business

• Picnic
• August 2nd
• Black's to shop
• $75 gift cards (50 and 25)
• Gerry and Dave will follow up with Jason to get the notice and we will get it out.
• Nancy will get us the delinquents
• Put on notice to discuss the assesment
• Special Assessment for Speed Bumps
• Speed bumps can only be put on Fircrest only, Conifer Park is too steep a hill
• Put on agenda for Annual Meeting
• 2 year window

Move to Close 8:20 Seconded by Ken

• Board Meeting 2/28/2017 
• Attendees: Nancy Rollins, Ken King, Richelle Sherwood, Rick Chapman, Jason Jablonski, Dave Black
•  Call to Order 7:10 Jason Jablonski
• Reading of last minutes
• Move to accept, seconded by Nancy
• Treasurers Report
• 7 of 93 still owe for 2016 7 + 1 partial = 8
• 3 of 93 still owe for 2015 1 for 2015-2016, 1 for 2013-2016
• Lot 57 owes for 2011 - 2016
• Owner died following the lien placement
• Foreclosure auction end of February was cancelled
• Son is going to hold onto the property
• Lien still in limbo as we are a junior lien holder
• 2 title companies have paid 2016 for lots 65 and 38 paid for 2017 @ 2016 rate of $63
• Lot 64 paid ahead for 3 years at $63
• 2016 Net Loss of $105.34 even with receipt of $252 "future years" assessments 
• Park update
• Progressive Landscape
• Minimum cost of $650 for shutoff valve double check valve at shut off replacement
• West Sound upping meter for $2.80 up 2.80/month to new rate 52.80/month
• Annual Assessment
• CPI up 2.2%
• Max allowed by CCNR is $1.386
• Last raised in 2013
• Move to Accept seconded by Dave
• ARC
• Old Business
• Picnic Table
• Rick will order for $800
• New Business
• New Board Member Appointment (Position 1 2019)
• Board members to invite Betty Boker
• Facebook maintenance
• Add/Deletes
• Appropriateness of posts
• Assessment increase
• Do we raise the dues to cover the loss due to delinquent dues?
• Capital expenditures coming up
• CD still producing small income @ .10% to 12/11/17
• Metal around the park's fence  posts
• Posts need replaced
• Trees in the park may need maintenance
• Board approves the dollar increase $1.00 increase in dues
• Agree to waive $1 difference for Lots 65 & 38, paid by Title companies
• Next Meeting April/May
• Target after Easter
• Move to Close 8:15
• Seconded by Richelle

2016 4th Quarter Board Meeting Minutes

November 1st, 2016

• Open Move to open Dave 7:05
• Attendees: Nancy Rollins, Dave Black, Dawn Davis, Jason Jablonski, Ken King, Gerry Austin
• Reading of last minutes reading
• Seconded by Gerry, accepted
•  
• Treasurers Report
• 8 owe for 2016
• Foreclosure auction postponed
• Lot 64
• Paid ahead for 3 years
• Net Income $427.79 YTD
• West Sound Utility for 2 more bills
• Progressive Landscape
• Net loss of $270
• Due to large number of outstanding
• Water has been turned off at the park
• Sprinkler repair message left with Richard
• $650 for repair
• Repair has been authorized
• Title Inquiries
• 12 different lots
• Move to accept, seconded by Jason
• Covenants Update on chickens
• Interim approved a year ago
• Chickens are no longer with us
• Define how household pets will be kepts
• Houshold pets as those kept indoors
• Animals that are kept outside are prohibiited
• Domestic fowl accepted
• No more than 6 fowl
• Rooster or loud prohibited
• Structures to be maintained
• Feed must be stored to not attract rodents
• ARC
• Old Business
• Picnic Table
• Rick has a plan
• Walmart.com
• Delivered for free to store
• ~$600
• Tabled to approve via email
• Move to approve for ~800 Gerry
• Seconded by Alan
• Board approved
• New Business
• Squatters
• Possibility of squatters living in lot 60
• No evidence
• Report of acting suspicious around lot
• Facebook updates when people sell
• Formation of Neighborhood watch
• Contact Bruce
• Jason will reach out
• Move to close
• Seconded and moved
• Next meeting in January